Exhibitors:
Jan Strevig, Chair, Conference Exhibits
2920-A N. Rolling Rd./Baltimore, MD 21244
Phone 410-265-6222
December 2009
Dear Exhibitor,
The Maryland Music Educators Association would like to thank you for your support of our past conferences. We invite you to present an exhibit of your firm’s merchandise and/or services at our annual conference on Friday and Saturday February 26-27, 2010 at the Baltimore Convention Center in downtown Baltimore, Maryland. Again this year we will have complementary morning coffee in the Exhibit Hall. We will also have our annual Friday evening wine, beer and soda reception in the Exhibit Hall. During this time, we will raffle off door prizes and escort all in attendance to each booth to receive their prize. This event is very popular and highly attended.
The MMEA Executive Board has worked very hard to secure some top names in the music world to be presenters at this conference. Our All State groups will also be performing as part of the conference.
The exhibits will be in the Convention Center in immediate proximity to the sessions and will be open on Friday February 26 and Saturday February 27. Set up will be one day only – Thursday February 25 from noon until 7:00 PM. This year we will be able to offer 60 10’ by 10’ spaces. Please download the contract from our website, mmea-maryland.org. and return it to the above address along with payment. Spaces will be assigned on a first come, first served basis and I will maintain a waiting list for those who are initially closed out. Please note that you will not be assigned a space until I have received payment. There is no limit on the number of spaces that you may secure.
We have contracted a professional display company to handle all drayage and booth set-up. You will receive a 6 foot draped table, two chairs and a sign. If you desire any other furniture or services, you will have to make your arrangements through them. They will be sending you an Exhibitor kit via email so you can order whatever extra services you will need. They will also be on-site until 6 PM during set-up for emergency needs.
We hope that you will decide to exhibit at our conference this year. Please fill out the contract and send one copy, along with payment, to the above address. I will send you a letter with more details after I have received your payment. I will also notify you if you have been placed on the waiting list. If you have any questions, please feel free to call me at the number listed above. Please respond by January 8, 2010. It is very important to give me an email address if possible so the display company can contact you in a more timely manner.
If you would like to donate a door prize for the Friday reception, please contact Virginia Flynn at pres-elect@mmea-maryland.org. If you would like to advertise in our Conference Program and/or our All State Performances Program, please contact our Editor at editor@mmea-maryland.org.
I look forward to hearing from you and seeing you in Baltimore in 2010! If you have any questions, please contact me at 410-265-6222 or jbrahms@comcast.net.
Sincerely,
Jan Strevig
MMEA Exhibits Chair
To download an Exhibitor Space Contract Form, Click Here.
