Accepted Sessions: Presenter Updates

Congratulations! Your session has been accepted. The MMEA review committee is pleased to confirm your session and has outlined critical next steps. Your session date, time, and event will be shared in a separate email sent from mmeamarylandinfo@gmail.com.

What do I do now?

  • Confirm with co-presenters and review terms of acceptance in the additional online agreement form. Agree to present using the presenter/clinician confirmation form by Monday, August 5th, 11:59 p.m. This form will also be sent to you. Ensure your NAfME Membership is current by August 24th. Any clinician without a current membership may be removed from the program and will be informed accordingly.

  • Start outlining your presentation and have a conference call with any co-presenters to plan who will do what. The session must be presented as described in the proposal. No changes to equipment or room set are being accepted because it impacts the allocated budget and procedures outlined in our contracts.

  • Update MMEA at mmeamarylandinfo@gmail.com and your session liaison of any presenter changes by at least two months prior. Changes after that date must still be reported to MMEA but may not be reflected either on the website and/or in the printed conference program.

  • Register for the conference when conference registration opens at least six weeks prior to the event. Any clinician without a registration may be removed from the program and will be informed accordingly.

  • One month prior, have conference calls with co-presenters to prepare, rehearse, and get ready for your presentation.

When is my session?

Each session is 60 minutes. 50 minutes for the presentation with 10 minutes for transition between sessions. Your session date, time, and event will be shared in a separate email sent from mmeamarylandinfo@gmail.com. All emergency changes must be requested and communicated to the MMEA Executive Office and your session liaison in advance. Changes are subject to approval.

Where will my session be held?

  • Update! The location of the 2019 Fall In-Service Day Conference is at Northwestern High School, 7000 Adelphi Rd, Hyattsville, MD 20782; home of The Jim Henson Academy for the Visual and Performing Arts. The location of the Annual Conference is the Baltimore Convention Center. The room number of your session will be posted to the schedule on the MMEA website one month prior to the in-service or conference and can be provided to you at the registration area on site.

  • Arrive on-site at least 30 minutes prior to your session. Registration and Check-in is in the Auditorium Lobby. Your session liaison and/or a presider will help you get settled.

What session logistics exist?

  • Every attempt will be made to provide the requested room-set and equipment. In some cases, room-set changes or equipment will not be possible due to time or funding limitations. Clinicians will be notified by the session liaison if there are any challenges with equipment or room-set. Changes to equipment or room set are not being accepted at this time. This information was collected from you during the time of the proposal submission.

  • Generally, no WiFi is available in session rooms. This may change based on the location.

  • Each session is 60 minutes. 50 minutes for the presentation with 10 minutes for transition between sessions.

Who is my session liaison/primary contact?

  • The Component Association President (MBDA, MCEA, MGMTA, MSMTE, MODA, or MMEA TechChair - https://www.mmea-maryland.org/executive-board) is the primary contact and liaison for your session. This will be noted in the separate email with your session date and time sent from mmeamarylandinfo@gmail.com (so please check your spam/junk mail).

Conference Travel Tips

Travel safely and arrive early! Waze, moovit, and Google Maps are popular resources.

  • Registration and Check-in: Auditorium Lobby.

If traveling by car, park in the lot closest to the tennis courts. Registration will be in the lobby of the auditorium building labeled “Jim Henson School of Media and Communications”. Overflow parking is in the staff lot. A small loop exits for drop off and pick up only. Bus drop-off and pick up is in a separate area. Traffic approaching the area and school is heavy from 7:30 a.m. - 8:45 a.m.

  • Metro access is available via the green line with park and ride at 3575 East West Highway, Hyattsville, MD 20782. A 0.8 mile, 20-minute walk, exists from the Prince George’s Plaza metro stop.

    • Capital bikeshare and Metro bus stops are located at the school.

    • Take MARC Camden Line to College Park, University of Maryland. Then, take the Metro (green line) to the Price George’s Plaza stop.

We are excited about your contribution and appreciate your time!


Schedules

NAfME/MMEA Membership must be current for all selected clinicians or representatives of MMEA/NAfME sponsor companies. Join NAfME today, use this link or call NAfME at 1-800-828-0229 or 703-860-4000. To confirm or renew your NAfME membership use this link or call NAfME at 1-800-828-0229 or 703-860-4000.


Contacts/Session Liaisons